How to Take Bookings on UniLink (Set Up Your Appointment Calendar)

A step-by-step guide to setting up paid and free appointment booking directly from your bio page — no Calendly account required.

If you offer coaching, consulting, tutoring, photography, personal training, or any service that requires a scheduled appointment, your booking link is one of the most important things on your bio page. UniLink's Appointment block puts a full scheduling interface directly on your page — no third-party booking tool, no monthly Calendly subscription, and no friction from sending followers to yet another platform. Visitors check your availability, pick a slot, pay if required, and receive a confirmation with all the details in one seamless flow.

What the Appointment Block Does

The Appointment block is a live scheduling widget that reads your availability from Google Calendar and presents open time slots to visitors in their local time zone. When a visitor books a slot, UniLink creates a calendar event in your Google Calendar, sends a confirmation email to both parties, and — if you have connected Zoom — generates a unique meeting link and includes it in the confirmation automatically.

The block supports multiple session types, so you can offer a free 15-minute discovery call alongside a paid 60-minute strategy session, each with its own price, duration, and description. Visitors choose the session type first, then see only the available slots for that duration. Buffer time between appointments is configurable, so you are never double-booked or rushed between calls.

Intake forms add another layer of utility. Before confirming their booking, visitors can be asked to fill out a short form — their goals, company size, specific questions they want to address. Their answers appear in your Dashboard and in the calendar event description, so you arrive at every call prepared rather than spending the first five minutes on context.

How to Get Started With Appointment Booking

1. Connect Google Calendar in your Dashboard settings — Navigate to Dashboard → Settings → Integrations and click Connect Google Calendar. Authorize UniLink to read and write your calendar. UniLink checks your existing events to block off busy times automatically — no manual blocking needed.
2. Add an Appointment block to your page — Open your page editor, click + Add Block, and select Appointment. Give the block a display title (e.g., "Book a Session With Me") and a brief description of what visitors can expect.
3. Create your first session type — Inside the block, click Add Session Type. Enter a name ("Discovery Call," "1:1 Strategy Session"), a description, duration in minutes, and price. For free sessions, set the price to $0.
4. Set your weekly availability — In the availability editor, toggle on the days you accept bookings and set your available hours for each day. For example, Monday–Thursday, 10:00 AM–5:00 PM. UniLink will only show visitors slots that fall within these hours and are not blocked by existing calendar events.
5. Configure buffer time and advance booking limits — Set a buffer (15–30 minutes is standard) between back-to-back appointments. Set a minimum advance notice — for example, "No bookings within 4 hours" — so you are never caught off guard by a last-minute slot.
6. Enable Zoom integration for automatic meeting links — In Settings → Integrations, connect your Zoom account. Once connected, every confirmed booking automatically generates a unique Zoom meeting link included in the confirmation email and calendar invite.
7. Add an intake form and publish — In the session type settings, click Add Intake Form and add 2–4 questions relevant to your work. Save, publish your page, and your booking calendar is live.

How to Manage Your Bookings Day-to-Day

1. Review your upcoming bookings in the Appointments dashboard — All confirmed bookings appear under Dashboard → Appointments with the session type, client name, email, date, time, and intake form responses. Check this daily to prepare for calls.
2. Send a reminder 24 hours before each session — Enable the automatic reminder email in Appointment settings. UniLink sends a reminder with the meeting link and intake summary 24 hours before the session. This reduces no-show rates by 30–40%.
3. Reschedule or cancel from the Dashboard — If a conflict arises, open the booking in your Dashboard, click Reschedule, and propose a new time. The client receives an email with the updated time and an updated calendar invite. Cancellation emails are sent automatically if you cancel from the Dashboard.
4. Block off specific dates as unavailable — For vacations, conferences, or days when you are unavailable, add a blocking event to your Google Calendar. UniLink reads it automatically and hides those slots from the booking calendar in real time.
5. Review and respond to intake form answers before each call — In the booking details view, read the client's intake answers. Add a personal note in the calendar event description. Arriving at calls with specific knowledge of the client's situation dramatically improves session quality and client retention.
6. After the session, send a follow-up offer — Configure a post-session email in your Appointment block settings. This email goes out automatically a set number of hours after the appointment and can include a link to book another session, purchase a digital product, or enroll in your course.
7. Review monthly booking analytics — UniLink's analytics show you total sessions booked, session types, revenue from paid sessions, and your busiest booking days and times. Use this data to optimize your availability hours and identify which session types to promote most heavily.

Key Settings Explained

How to Get the Most Out of Your Booking Setup

The most effective booking page setups separate session types clearly by the problem they solve, not just by duration. Instead of "30-Minute Call" and "60-Minute Call," name them "Brand Strategy Review" and "Full Marketing Audit." Outcome-oriented names give visitors enough information to self-select the right session, which means fewer mismatch calls and higher client satisfaction.

Your confirmation message is one of the most underutilized conversion assets in the booking flow. Most creators leave it as the default "Your session is confirmed." Replace it with a specific, warm message that tells the client exactly what to prepare, how to join the call, and what to expect as an outcome. A well-written confirmation message reduces pre-call anxiety, decreases no-shows, and sets the tone for the working relationship before the call even begins.

Paid sessions have a measurable impact on show-up rates compared to free ones. When a client has paid — even $25 — they treat the appointment as a real commitment. If your service supports it, even a nominal deposit for free initial sessions can reduce no-shows by half. Consider charging a refundable $10–20 deposit for discovery calls that gets applied to the first paid engagement.

Connect your post-session email to a specific offer. The 24–48 hour window after a productive session is when client motivation is highest. A well-timed email with a link to book your next session type, enroll in your course, or purchase your guide captures that momentum. This single automation — a post-session email with a relevant offer — can generate as much revenue as the session itself over a month of consistent bookings.

Troubleshooting Common Issues